BUILDING RENTAL

DOWNLOADABLE FORMS | Building Use Agreement Form

RENTAL OPTIONS AND PRICING

MEETING ROOM A
$35 per hour or $150 for anything over 4 hours
Max Capacity 85 people

ONE GYM
$42.80 ($40.00 per non-athletic event) per hour per gym for the first 4 hours
$21.40 ($20 per non-athletic event) per hour after first 4 hours
Max fee is $214 ($200 non-athletic event) per gym in any 24 hour period
Max Capacity 200 people
Williamsburg groups, schools, traveling teams, call for pricing

​KITCHEN
$20 per event

RENTAL AGREEMENT RULES

• All groups/individuals interested in renting out part of the Recreation Center must contact the Rec Center Front Desk and rental space must be approved by Nichole, Jeff or Nikki.
• All interested parties must fill out a Building Use Agreement form and turn it into the Recreation Center.
• ​Deposits for all reservations are $50 and are due when returning the application. Applicants are financially responsible in full for all costs concerning damages, cleaning charges and equipment not returned. Deposits will be held and refunded if all rented space is returned to its original condition following the event.
• Room rentals fees are due at least one day prior to the day of the reservation.
• Proof of liability insurance will be required for some types of events (i.e. athletic events, events charging admission and events where adult supervision will be required). The City of Williamsburg must be listed as an additional insured party.
• Room arrangement of tables and chairs is the responsibility of the RENTOR unless other arrangements have been made with the recreation center in advance. There will be a charge for any set-up and tear-down of rooms. Room cleanliness is always the responsibility of the RENTOR.
• Alcohol, tobacco and drugs are strictly prohibited in the Recreation Center.
• Facility Reservations may be changed, rescheduled or cancelled by the Recreation Center staff if the situation deems it necessary. The staff will give as much notice as possible. Room deposits and reservation fees will be refunded. The City or its staff are not responsible for any losses that may result in the event of a change, rescheduling or cancellation of a room reservation.
• Please note that other building areas such as the track, weight room, game room and other gym space will be open for the general public during normal business hours and are not included in private room reservations unless otherwise noted.
• There will be a $20 per hour after-hour labor fee.
• Rental fees will not be refunded to those applicants who fail to give at least 48 hours cancellation notice to the Recreation Center. Facility reservations are given on a first come, first served basis.